Have an exhibition, concert, conference, or any other private event coming up? If so, then have you arranged for how to handle the management of the event? Do you have enough and experienced event staff that can cater to your event management requirements?
While you may be pondering over or glued to how to attract more and more people to your event, the way the event is organized, and attendees managed can be one of the most important defining factors to make your event a success. This is where hiring a professional staff precisely for the event can play a big role.
Is Event Staffing Important and Necessary?
Planning the event at your premise is one thing. It needs only a few people to put together the strategy and the implementation of the plan. But getting it into the real world is something that you and your limited team may not be able to manage effectively. Who is going to meet or greet the attendees? Who is going to show them around? Who is going to tend to their small and each requirement? These are some aspects that your staff isn’t trained to do. And in many cases, you wouldn’t have the manpower to cater to such requirements, and you definitely can’t ask your staff to play this role.
This is where professionals skilled and experienced to handle such management can be the right support on the ground for you.
How to Pick the Right Event Staffing Solution Provider?
- Know Your Requirement and Hire Right
How big your event is going to be? How many attendees you are expecting? Ascertaining which will lead to deciding on the number of staff that you need? What type of event you are organizing? Do you want attendees to bring a touch of glamour to the event or want them the first consulting or info-gathering point for the attendees, or even both?
All these factors are going to play a big role to help you know your precise requirement and pick the right and top event agency in Dubai that meets your needs suitably.
- Go Through the Regulations
Now comes the legal part, which is specifically necessary as any other aspect. You need to ensure that the staffing solution provider is registered with the concerned authority and has all the legal compliance, regulatory issues, and licensing in place.
Apart from this, make sure you understand the laws and regulations of the city and the community you are going to host the event at. The hiring process must be done as per the law states, and you have a signed written agreement when finalizing the staffing. If there are certain rules you are confused about or don’t understand discuss in detail, and have your lawyer also go through that.
- Budget Beforehand
Your event planning and management, right from the conception to post the event hosting, you should have a clear budget in mind, with precise and just allocations for different aspects of the event management. Event staffing should also be considered thoroughly, as per your requirement. The budget will also dictate what number of staff and what type you can afford to hire. When budgeting for the event staff, make sure to have in mind some unpredicted staff costing.
- If Possible Vet and Interview Each candidate
This is something depending on your event staffing company as well as your perception and understanding between you both parties. If you think that discussing the details with the event staffing agency management has given you a clear picture you can go ahead with no individual interview. Or it may be that the agency provides details and experience chart and performance of each member themselves that you are assured of. Else, if you have time and feel the need for, then you can ask to interview and vet each staff candidate.
- Give a Clear Detailing of What You Are Expecting from the Staff
This can be done when you are finalizing your hiring decision or are in the phase of a discussion with the possible staffing agency. Knowing about the staff is needful, however, letting them know what you are looking for, pointing out your requirements and processes in detail will help them understand your working structure thoroughly and plan and prepare their staff specifically.
- Recommendation from Someone
When you are looking to hire event staff, there are chances that you will remain worried about how the staff is going to perform, will they be able to meet your needs, so and so. Thereby, having someone who can recommend an agency whom they worked with will play a big role. Also, consulting the previous customers of the concerned agency to know what their experience was will go a long way in calming you and make an informed decision.
So, start early, plan well and follow these points to pick the top event agency in Dubai that will make your event come alive.